Our Model and Values:

At Compass Academy, we believe that all students can succeed and become lifelong learners and leaders.  Launched in August of 2015 with a founding cohort of 120 6th grade students, Compass will eventually serve 750 students in Grades 6-12. Our teachers and students will benefit from ongoing support from City Year and the Center for Social Organization of Schools, including a team of City Year AmeriCorps Members who serve as tutors and mentors. Most importantly, we have a team of talented and energetic educators and leaders who live out our values every day and who are excited to build an extraordinary school.  Our model brings together an innovative use of extended time and human capital, an environment rich in technology and driven by data, and proven best practices for personalized learning and student growth.

Position Overview

Compass Academy is seeking an Office Manager to oversee, and implement, office duties at Compass Academy including:  enrollment and admissions, student records and District compliance, medical records, and administrative tasks.

Job Responsibilities

• Enrollment, Recruitment and Admissions
  • Support Enrollment Manager in scheduling and logistics for Open Houses throughout the year
  • Talk to parents about Compass Academy as needed - Open Houses/School Visits/ District Expos
  • When requested, support enrollment and recruitment efforts (home visits, mailers, phone banks)
  • When requested, schedule student shadowing and support Enrollment Manager with any logistics during recruitment seasons
  • Partner with Operations Manager to plan, organize and run registration - check in with families who do not have paperwork in after registration dates
  • Update and organize/send out summer enrollment packets that are mailed in June and July
  • Plan the Orientation for new families in August and pot-luck
  • Maintain enrollment to meet our budget
  • Coordinate with DPS and manage pupil count on October 1st.
• Student Records and District Compliance
  • Create and maintain student records - organize files, request new student files, copy and send out departing student files, make sure paperwork is up to date and required DPS paperwork is filed
  • Manage Infinite Campus (IC) - update electronic files including student, parent, ELA and discipline data, student scheduling
  • Manage Kickboard: enrollments, withdrawals, schedule changes, course rotation changes (e.g., Seminars and PE/Art rotations)
  • Attend DPS meetings re: IC compliance
  • Read and respond to DPS email
• Medical Records
  • Manage medical issues that come to the office
  • Manage medical records with assistance from the nurse
  • Make copies of all medical forms and distribute to teachers on 1st day of school - maintain updates throughout the year
  • Create medical books for each teacher with up-to-date medical forms
  • Create master medical book for the office
• Administrative Tasks
  • Greets visitors, students, families, and staff with professionalism, patience, and responsiveness
  • Manage phone calls and communication with families
  • Manage all mailings
  • Establish and maintain parent emails and phone numbers
  • Write and send out the weekly parent newsletter for Thursday distribution to parents
  • Manage attendance, tardies, and makes calls home when CM is out
  • Manage minor discipline that comes into the office
  • Manage the upkeep of CA uniforms
  • Manage and track student uniform policy and borrowed uniforms
  • Manage and track cell phone confiscation
  • Setup and monitor all lost and found
  • Set up binders in the office for volunteers, students sign-in, visitors, school forms
  • Support getting substitutes for teachers and preparing for a sub in the building (doors unlocked, copies made, rosters available)
  • Order supplies, equipment as needed; maintain inventory
  • Maintain and organized storage spaces with inventory lists
  • Assist with operations support, and vendor relations (ie, food service, janitorial service, facilities)
  • Clean and close office for the summer
  • Attend and support the preparation and logistics for Student Conferences
  • Prepare Kickboard Reports
  • Supervise Recess/Before or After School/Resets as needed

Qualifications:

• Minimum 2 or more years of professional experience
• Bachelor’s degree required
• Strong ability to manage logistics and operations in a dynamic work setting
• Proven ability to work both as a team member and independent leader
• Flexibility, resourcefulness and comfort working in a startup environment
• Excellent verbal communication skills
• Experience working with students in learning environments
• A positive, do-what-it-takes attitude, great sense of humor
• Entrepreneurial mindset and ability work in a fast paced, collaborative work environment
• Proficient in Spanish
• Experience in a progressive and/or Charter setting (preferred)

What We Offer:

• Competitive compensation package and generous benefits
• Excellent professional development and coaching

Compass Academy is an equal opportunity employer committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply. This position will begin ASAP.